Guidelines for new chapter formation
A science club or group in an accredited, four-year, degree-granting college or university may apply for a charter membership in the organization. As is hereinafter provided, the Board of Directors must approve each application by unanimous vote before a charter can be granted. When application for a charter is made, the prospective chapter must submit to the Treasurer the following:
1. The Petition for Chapter Establishment. The form must be completed in its entirety.
2. A letter from the President of the institution, stating that the chapter, if established, will be recognized by the administration. This shall be attached to the form.
3. A remittance of the chapter charter fee and the life membership fee of each person on the form comprising the charter membership. This is to be enclosed with the form.
Upon receipt and approval of the Form for Chapter Establishment, the Treasurer shall so inform the remaining Board members. The President will contact the applicant chapter with congratulations and to offer his/her assistance if needed. Upon unanimous approval of the Board of Directors, the President will direct the Treasurer to prepare the Charter and membership certificates for issuance to the new chapter. The Charter and certificates will be provided to the Installation Officer for presentation at the formal installation of the chapter.
Upon approval, the President will also determine an Installation Officer who will then arrange with the new chapter the date and details for the formal installation. Immediately following the installation, the installing officer will submit a descriptive report of the installation to the Vice-President for publication in the Chi Beta Phi Record. The installing officer will also inform all other Board members of the completion of the installation.
The Installation Officer will assure that the new chapter has in its possession the National Constitution, the suggested Chapter Constitution, the ritual for member initiation, the Chi Beta Phi History, and any other literature deemed pertinent.
If the application for chapter establishment is not approved by the Board of Directors, the President shall instruct the Treasurer to remit all fees submitted by the applicant.
The President shall request from the board of Directors a vote on the petition of each prospective chapter. The Directors shall then report to the President, a unanimous vote being necessary for the granting of a charter.
Dr. Arbin Thapaliya
101 Branigin Blvd.
Franklin, IN 46131